In almost all programs, it is a good idea to send an email to the applicant that their submission has been received. It is also possible to email other individuals at the same time. In this article, we will show you how. This feature will send one email per submission.
To setup your Confirmation Email, first navigate to your program.
Under the Round Settings drop down menu, click Confirmation Email.
If there is no Confirmation Email setup already, click Add Email. Otherwise, click Select on the existing Confirmation Email.
The following configuration screen has many options. Start by giving this email a descriptive Name and then click Send this E-mail. The Override From Name and Override From Address fields are optional. If you leave these blank, it will default to the Reply-To information already specified in your organization settings.
By default, the email will be sent to the individual who submitted the application. However, if you want to override this, you should specify the Override To field. You can manually type in an email address of your choice (perhaps an admin, or the accounting department), or if you click Insert Variable, you can choose among other Email fields that were included on the submission form. Perhaps you want to kick an email out to the Nominee informing them that someone nominated them. Learn more about the email field.
The CC and BCC fields work the same way.
Type in a subject line and enter the content for your email. Again, use Insert Variable to personalize the message.
Additionally, it is possible to add custom conditions to an email, allowing the email to only be sent to users who meet (or do not meet) specific criteria. Read more about that here: