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Schedule sessions onto your calendar

Use the scheduler tool to place sessions into time slots

Zack Schwartz avatar
Written by Zack Schwartz
Updated over a week ago

A prerequisite to scheduling sessions onto your calendar is to configure your scheduler options. Once you have configured those options, you can proceed with the tutorial below to schedule sessions.

To begin scheduling sessions, click Manage on your Call for Abstracts program from your dashboard.

Under the Settings drop down menu, click Scheduler.

Choose the day of the conference you wish to work on. By default, it will start with the first day.

Search for a session in the left side column that you wish to schedule into a time slot and room on the right side of the screen.

To schedule a session, click Click to assign. Then select the room and time slot in the right side of your screen to place the session into that slot. See the animation below.

Right-Click Options

Once a session is scheduled, you can right-click with your mouse on the item to see additional options.

Set Custom Start End Time

There may be some edge cases where a session does not fit into the default time slot. If you select Set Custom Start End Time, you can override the default and customize the time period of the time. Those with custom start and end times will have the information noted on the item like so:

Move to Another Time Slot

Like placing a session into the calendar in the first place, you can move it elsewhere by clicking Move to Another Time Slot and choosing another slot to place the session in.


Unschedule will remove it from the calendar and place it back into the column on the left.

Set Notes

If you click Set Notes, you can type in custom notes that are special about this session. If you set these notes, the color of the session will turn from blue to orange to make it clear that there are special notes available. Hover over the item to see the notes.


If you add a session to the schedule and a conflict is detected. Both items on the calendar will become highlighted in red. Hover over the items to see which fields are showing conflicts.

Next Steps

Great job! Schedule everything on to your calendar as needed. The next step is to make the session agenda available to the public.

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