OpenWater

Zack Schwartz

Jackson Clarke

Kunal Johar

Assemble submitted abstracts into conference sessions and place them onto a schedule

Build and Schedule Conference Sessions

Learn the best way to setup a program for both abstracts and sessions in OpenWater

Introduction to collecting abstract and session proposals

Introduction

Use Session Type Groups to show or hide fields based on the type of session.

Show or hide session fields using Session Type Groups

The first phase of collecting proposed sessions and abstracts for a conference

Open a call for proposed sessions

The second phase of collecting proposed sessions and abstracts for a conference

Open a call for proposed abstracts

Collect abstracts after the submission deadline has passed for findings that can be significant in the field.

Collect Late Breaking Abstracts

Invited Speakers typically have their materials accepted in the conference without needing to go through review.

Collect Invited Speaker Information

Take in Submissions for Sessions and Abstracts

Phase III of collecting proposed sessions and abstracts in OpenWater

Configure your session builder settings

Continuing with phase III - collecting proposed sessions and abstracts in OpenWater

Add a new conference session

Build a session from submitted abstracts as an administrator.

Assign abstracts to a session as an administrator

Session Chairs can login and assemble a session from available abstracts

Assign abstracts to a session as a Session Chair

Expor to excel a list of abstracts that were never assigned to a conference session

Run a report on unassigned, forgotten, or orphaned abstracts

Run a report on all session / abstract assignments

Export list of abstracts and their assigned sessions to excel

Assemble Sessions from Submitted Abstracts

Set conflict detection, conference days, room requirements, time slots to prepare for scheduling

Set conference dates, rooms, and time slots for your session scheduler

Use the scheduler tool to place sessions into time slots

Schedule sessions onto your calendar

Export the raw data for the scheduler and assignments to excel

Export the session schedule to excel

Export session conflict data to excel

Schedule the Sessions

Allow your visitors to view and navigate the session agenda online

Create a searchable session agenda for online viewing

Abstracts Book, Speaker Disclosures, Author Index

Generating a Printable Program Book

Create a Online Searchable Session Agenda

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